Privacy

What we receive, and what we do with it

You entrust us with working meetings. Some are routine; others are anything but. This page states exactly what comes to us, where it goes, how long it stays, and what we refuse to do. No empty phrases: every sentence below corresponds to a line of our code.

Version of October 12, 2026.

In short

Your meeting audio is erased as soon as the transcript is obtained. It is never public, never reachable through a guessable address.
We receive no copy of your minutes. They go to you, and to you alone.
Files you upload to the Workshop travel encrypted, stay with private access and are deleted after two days. No one reads them.
We sell nothing, share nothing, and show no advertising. Our revenue comes from what you pay, not from what you say.
No trackers, no advertising cookies, no audience measurement. Technical cookies only: the one that keeps you signed in, and the one that recognizes your device so that the free trial goes to one person only.
One person, one account. A second account under another address is not permitted, and the free trial is granted only once per person (see “Your account”).
To request deletion, just write to support@lerapporteur.com. No justification required.

Who processes your data

Rapporteur is a service operated from Kinshasa. It is your single point of contact for any question about this page.

Address: 22 bis Ndjoku, Ngaliema, Kinshasa, Democratic Republic of the Congo
Email: support@lerapporteur.com
Phone: +243 818 452 193

Your meeting audio

Your browser records two tracks: the sound of the meeting and your microphone. They are uploaded directly to our storage space, with private access. No public address is created, and the file name cannot be guessed.

To transcribe, the recording is processed by an automated system, securely and discreetly. No one listens to it: no member of our team has access to it. The file is read only by the processing itself, for the duration of the transcription.

As soon as the transcript is obtained and safely stored, the audio is deleted. An automatic sweep runs every night at three o'clock and deletes any recording that has survived more than twelve hours — the case of an interrupted job, for example. That is a safeguard, not the rule: in normal operation, the audio lives only as long as the transcription.

The Windows and Android apps follow exactly the same rules. The Android app captures only the phone's microphone — never the screen nor the sound of other apps — and its notification stays visible for as long as it records, even with the screen off. The Windows app records only when you start a recording, and stops when you stop it — never in the background. During a recording, it captures the microphone and, depending on the mode you choose, the sound played by the computer (your Teams or Zoom meeting, or a meeting you play back) — close your other sound-producing applications to capture only the session. The audio stays on your machine during the meeting, then it travels encrypted to our servers when uploaded, and then follows the same path as the online version: deletion after transcription, transcript kept for seven days, minutes delivered by email. The app reads no file on your computer, except those you choose to upload to the Workshop, and keeps nothing after the upload.

The transcript and the minutes

The text of your meeting is used to draft the document, then to format it. The minutes are sent to you by email, at the address you provided.

We keep the transcript for seven days, for one reason only: if delivery fails or drafting is interrupted, we can rebuild the document without asking you to record your meeting again, and without charging you a second time. After that, it is deleted automatically. We do not read it, unless you yourself bring us a problem with a specific meeting — and in that case, that one only.

The finished minutes themselves are not kept: they are produced, sent, and no longer exist on our side.

The Workshop

Workshop minutes are meeting minutes like any others: their audio follows exactly the path described above.

For the final report, the files you upload — minutes, terms of reference, logos, group photo, evaluation results — travel encrypted to our storage space, with private access and no public address whatsoever. No one reads them: they are read only by the automated processing that drafts your report, and serve no other purpose. They are deleted after two days, time enough for a second attempt. The finished report is sent to you by email; a copy stays with private access for one month, then it is deleted automatically.

For interactive evaluations, a questionnaire uploaded as a file is read by the same automated processing to extract the questions; the file is not kept. We keep the questionnaire thus created and the participants' answers for six months, for the results, the pre-test and post-test comparison and the workshop's final report; you can delete an evaluation at any time, with all its answers. Participants answer without an account; they give their name, unless you choose anonymous answers. Their answers are accessible only to you, the organizer.

The automated summary of an evaluation receives no names. If you attach an evaluation to your final report, its results, participants' scores included, are used to draft it.

The voice interpreter

When you start it, the interpreter receives the sound to interpret live — your meeting tab or your microphone, depending on the direction chosen — and immediately returns the interpreted voice. That sound goes from your device to the automatic interpretation service, over an encrypted connection, for the time of the translation. No one listens to it, and Rapporteur records none of it. The interpretation service does not use it to train its models; it may keep a trace for at most thirty days, for its security checks only, then deletes it.

We only keep the duration of use, to count your interpreter time. The interpreter's voice never enters the recording of your minutes.

Your account

You can sign in with Google or with a temporary code received by email. We create and hold no passwords. In the first case, Google sends us only your address, your name and a technical identifier. In the second, receiving the code proves that you control the address. We have access neither to your messages, nor to your calendar, nor to your documents — except those you upload yourself to the Workshop.

Attached to your account, and nothing else:

your address and your name, to recognize you and write to you;
your balance (meeting reports, final reports, evaluations) and your purchases, to know what you are owed;
the date and duration of your meetings, for the tally — never their content;
if you use the Workshop, your evaluations and the copy of your final reports, for the periods given below;
if you opened your account after clicking one of our ads, the name of that ad and where it was shown to you, to know how many sign-ups it brings us;
if you belong to a company subscription, the company's name;
the IP address and a device identifier of your sign-ins and of your meeting uploads, to prevent one person from opening several accounts — kept for twelve months.

A company subscription administrator sees who uses the service and how many meeting reports have been consumed. They see no minutes, no meeting title and no content — no more than we do.

One person, one account. The free trial and promotional offers are attached to the person, not to the address. Opening a second account under another address or another identity is therefore not permitted. To check this, we compare the name and address of a new account with those of existing accounts; if they match, sign-in is refused and you are asked to use your existing account. A second account discovered later may be suspended, and any benefits it obtained withdrawn. If you believe a refusal is a mistake, write to us from the Support page.

We also look at the device and the IP address. A new account opened from the same device and the same connection as an existing account opens normally, but without the free trial. If you are a different person — a colleague, or a relative who shares the device —, write to us: we will review your request and grant you your trial. Temporary or disposable email addresses are not accepted.

Payment

Depending on the payment method used, we keep the amount, the date, the plan purchased and the transaction reference. When payment is made by bank transfer, you send us a proof of payment: it is used to credit your account, then it is kept for five years with the accounting records, and used for nothing else.

We hold no bank card numbers. Accounting records — amount, date, buyer's identity — are kept for as long as the law requires.

How long

After the meeting ends and the recording has fully uploaded, the minutes arrive usually within 15 to 45 minutes. For a long session or when the service is in heavy demand, allow up to 90 minutes. This timeframe is indicative: a slow connection can lengthen the initial upload.

Data	Duration	Then
Delivery of the minutes	Usually 15 to 45 minutes	Up to 90 minutes for a long meeting
Meeting audio	For the duration of transcription	Deleted; 12-hour safety sweep
Sound given to the voice interpreter	For the time of the translation	Nothing on our side; at most 30 days at the interpretation service, for its security checks
Transcript	7 days	Deleted automatically, on our side and at the transcription service
Minutes	Not kept	Sent, then erased
Files uploaded for a final report	2 days	Deleted automatically
Final report	1 month	Deleted automatically; emailed the same day
Interactive evaluation and answers	6 months	Deleted automatically, or earlier by the organizer
Proof of payment	5 years	Archived with the accounting records, not used
Account and balance	As long as the account exists	Erased on request
IP address and device identifier	12 months	Deleted automatically, or with the account
Accounting records	Legal retention period	Archived, not used

What we do not do

We do not copy ourselves on our clients' minutes.
We do not sell, rent or trade any data, to anyone.
We do not use your meetings or your documents to improve our tools or train a model.
We show no advertising and do no profiling.
We do not track your browsing and do not measure your audience.

Your rights

You can at any time ask to see what we hold about you, have it corrected, have it erased, or obtain a copy of it. You can also withdraw your consent and close your account.

One address for all of this: support@lerapporteur.com. We reply within eight business days. No justification will be asked of you, and exercising these rights is free of charge.

Closing your account erases your data, except for the accounting records the law requires us to keep.

Cookies

The sign-in cookie, set when you sign in, remembers that it is really you, and nothing else. It is technical, essential to the operation of the service, and disappears when you sign out. A second technical cookie carries a randomly drawn device identifier that says nothing about you: it only serves to recognize that a new account is being opened from the same device as another one, so that the free trial goes to one person only. It is kept for two years at most, together with a marker of the day of your last visit. No advertising cookie, no third-party tracker, no audience measurement tool is present on this site.

If you arrive through one of our ads, your browser keeps its name for thirty days at most, on your device only. It reaches us only if you open an account, and is shared with no one else.

Security

Exchanges with the site are encrypted end to end. Audio files and Workshop files are stored with private access, with no public address whatsoever. No access key to our systems appears in the pages you visit.

No system is infallible. If a breach of your data were to occur, we would inform you directly, telling you what happened and what we are doing about it.

Changes

This page may evolve with the service. Any change that would reduce your rights or extend a retention period will be announced to you by email before it takes effect. The date at the top of the page indicates the latest version.